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Documentaries for IKS Exhibition G20 - Request for quotes

The India is the president of the G20 Group of nations. In that context the Ministry of Education (MoE), Govt. of India is organizing four education working group meetings in Chennai (31st January), Amritsar (March, 2023), Bhubaneshwar (April, 2023) and Pune (June, 2023). The IKS Division has been tasked by the MoE to showcase India’s knowledge systems to the world in the best possible manner. As a part of that, the IKS Division is proposing to develop four world class documentaries showcasing India’s educational heritage, Agricultural and water management traditions, etc.

In view of the short timelines (31st January-2 February is the first G20 Summit), the scope of the project will include the following:

1. Best possible quality (minimum 4k UHD, professional color grading, advanced animatics and graphics, creative editing, professional mastering and mixing) of documentaries to showcase India’s knowledge systems of 15-20 min duration each.

2. Complete research, script writing, actors and anchors for the documentaries, production, and post-production, coordination with the experts will be the responsibility of the company.

3. It is expected that at least 15-20 venues will be covered across India for each documentary. The entire logistics (travel, food, lodging, etc. IKS division can help in procuring permissions for the venues from ASI as required and permitted by ASI guidelines) will be the responsibility of the company.

4. In view of the short deadlines, more than one firm may be selected with an option to match the price of the L1 firm.

Evaluation criteria:

1. Previous experience in creating national/international level documentaries especially related to Indian heritage.

2. Equipment Quality criteria:

a. Minimum 4K UHD (6K preferable)

b. Netflix approved standard equipment

c. Drone units (Cinema grade)

d. Sliders, Gimbals, Cinema grade lights

e. Advanced post-production process equipment

3. 1 min sample video, especially of any previous projects showcasing Indian Heritage.

The evaluation will be based on the submitted quotes and the 1 min sample video. The evaluation criteria will be 70% for quality and 30% for price.

Submissions in Quotes:

Technical Quotes

1. Covering letter with the signature of the responsible official at the company committing to the delivery of the documentaries before the deadlines for G20 Education summits.

2. Detailed technical capability.

3. Statement on the ability to deploy the required manpower for delivery of the documentaries before 25 January.

4. Tentative plan including the potential sites to be covered and the underlying theme for the first two documentaries.

5. Previous examples of notable work, in the area of Indian heritage

6. Sample video (1-2 min) (related to Indian Heritage)

The above quote by e mail should only consist of information requested above. It must not include any financial information.

Technical quotations must be sent by email in a single PDF document and a short video file (Two attachments) to the following email ID:

Deadline: In view of the very tight deadlines,

• The technical quotes must reach by email the IKS Division by 12:00 pm 10th, January 2023.

• Paper technical quotations are NOT required at this stage.

• The technical proposals will be evaluated based on the documents sent to the IKS division by email by an expert committee.

Financial Quotes:

1. Financial quotes must include the total cost of delivering the four documentaries to the IKS division for G-20 exhibition and itemized list of expenses are expected. Any proof of previous projects/expenditures especially those done with any government organization/ Trusts/Important Institutions may be included as appendices, to support the price quoted. Financial quotes in sealed envelope must be sent by speed post/courier by 5:00 PM, 12 January, 2023 to Indian Knowledge Systems, AICTE, Nelson Mandela Marg, Vasant Kunj, New Delhi - 110070


• Late submissions will not be accepted under ANY circumstances for any reasons.

• The Technical and financial quotes must be sent by the deadline to be given full consideration.

Technical quotes- 12:00 pm 10th, January 2023

Financial Quotes: 5:00 PM, 12 January, 2023

Disclaimer: The IKS Division reserves the right to accept or reject any or all Quotes and/ or to cancel the Enquiry at any stage without assigning any reason/notice whatsoever.